EDI in Norway, Sweden & Finland

EHF, Svefaktura & Finvoice

The Nordic countries take the lead when it comes to electronic invoicing, and all public authorities and institutions in these countries have been able to receive electronic documents from their trading partners for many years now.

This electronic exchange of documents has mostly been done through country-specific standards. However, to facilitate cross-border trade, national standards will be replaced by the pan-European PEPPOL standard over time. But for the time being, the national standards continue to live side by side with PEPPOL.

The standards used by public authorities in the Nordic countries are:

  • Norway: EHF
  • Sweden: Svefaktura
  • Finland: Finvoice
  • Denmark: NemHandel

You can learn more about each standard below.

EHF - for you who trade with Norway

If you trade with the public sector in Norway, you probably already encountered the EHF standard. If not, here is a brief description of what it is.

EHF is an abbreviation for Elektronisk Handelsformat (Electronic Trading Format) and is the standard format for electronic invoicing in Norway. This means that you must use EHF when you are a supplier to public companies in Norway, which is equivalent to using NemHandel in trade with the public sector in Denmark. However, many private companies in Norway also use EHF, so it may also be relevant for you who do not only deal with public entities.

What is the connection between EHF and PEPPOL?

There are several versions of EHF, and it is important that you know which version you are using. As of 2020, you can only send electronic documents to the public sector in Norway in the EHF version called EHF 3.0. That version is a Norwegian variant of the European PEPPOL standard.

The older versions of the EHF standard will not suddenly disappear but will continue to exist side by side with EHF 3.0 for a while. If you are trading with private companies in Norway, they are probably still using an older version of EHF.

At Bizbrains, we monitor the development of the various EDI standards closely, and we know both the old and new versions of EHF in depth. If you use an EDI solution from Bizbrains, we will make sure that your EHF standard matches your clients' and suppliers'.

If you have any questions or are unsure whether your company is using the correct version of EHF, feel free to contact us.

Svefaktura

In Sweden, it is a requirement that all invoicing to the public sector is done electronically. The format is called Svefaktura and corresponds to the Danish NemHandel and the Norwegian EHF.

However, just as in Denmark and Norway, Sweden is gradually transitioning to the European PEPPOL standard. This means that the latest version of Svefaktura is actually PEPPOL.

The transition from Svefaktura to PEPPOL.

Svefaktura 1.0, which is the old format, is still accepted by the public entities in Sweden, but the recommendation is that all trading partners switch to PEPPOL. This does not mean that you should immediately switch to the PEPPOL format if your company uses Svefaktura 1.0. But you need to start preparing for the transition because it is inevitable.

If you are unsure whether you are using the right format to trade with Sweden or if you would like to know how your business can switch to PEPPOL, then we can help you. We get to follow the development of PEPPOL very closely, which means that we know every detail about the standard and how it affects Svefaktura.

Finvoice

In Finland, companies trading with the public sector can send their invoices electronically, but this is not, however, a legal requirement. The majority of the documents sent are based on the Finvoice format.

Like other EU members, all public authorities in Finland can also receive electronic invoices in the PEPPOL format. Therefore, the latest version of Finvoice is also integrated with PEPPOL.

Many private companies in Finland also use Finvoice. So, if you have trading partners in the private sector, it might also be an advantage to have an EDI solution that is set up to Finvoice.